LOGAN ELEMENTARY SCHOOL
PARENT- TEACHER ORGANIZATION BYLAWS
approved May 2019
Name, Fiscal Year, Purpose
Section 1.1 NAME: The name of the Organization is the Logan Elementary School Parent-Teacher Organization (Logan PTO).
Section 1.2 FISCAL YEAR: The fiscal year of the Organization shall be from July 1st through June 30th, or as otherwise determined by the Executive Board of the Organization.
Section 1.3 PURPOSE: The Organization shall foster and develop excellence in education and promote and encourage communication between the Logan Elementary School staff and the parents of the students attending. The Organization shall initiate and coordinate fundraising efforts in order to supplement the existing educational and instructional facilities at Logan Elementary School, and to fund such other educational and community projects as determined by the Organization and school staff. The Organization shall cooperate with the Logan Elementary School staff to support the improvement of education in ways that will not interfere with the administration of the school.
Members, Dues, Meetings
Section 2.1 MEMBERS: Any parent or guardian of a child currently enrolled at Logan Elementary School, or any other interested individual, may become a member upon payment of dues as hereinafter provided. Any business entity serving as a sponsor or partner of Logan Elementary School may become a member upon a contribution to Logan PTO or Logan Elementary School.
Section 2.2 DUES: The annual dues for individual/family members shall be as determined by the Executive Board but shall be no less than five dollars per family.
Section 2.3 MEMBERSHIP ROLL: An annual enrollment of members shall be conducted with a list of members maintained by the Vice President of the Organization. Additional members may be accepted at any time during the fiscal school year.
Section 2.4 MEMBER PARTICIPATION: Only current members of the Organization shall be eligible to serve in any of its elected or appointed positions.
Section 2.5 MEETINGS: General meetings of the members of the Organization shall be held as recommended by the Logan Elementary School Principal and decided by the Executive Board. There will be at least 4 meetings during the school year. A proposed schedule of meetings for the coming year will be established by the Executive Board before May 31st of each year. Special meetings of the members may be called by the President, the Executive Board, or upon written request of at least 10 members of the Organization.
Section 3.1 GENERAL POWERS: The management of all the affairs of the Organization shall be vested in an Executive Board constituted and elected as provided in Section 3.3 below. In addition to the powers and authorities expressly conferred on it by these bylaws, the Executive Board may exercise all powers of the Organization and conduct all business of the Organization consistent with the purposes of the Organization, subject to the limitations set forth in Section 3.2 below.
Section 3.2 LIMITATIONS ON POWERS: No part of the net earnings of the Organization shall benefit, or be distributable to, the members of the Organization’s Executive Board, officers, or other private persons, except that the Organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in these bylaws. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.
Section 3.3 NUMBER, TERMS OF OFFICE, AND ELECTION: The Executive Board of the Organization shall consist of the elected officers, the chairs of all committees established by the Board to conduct the business of the Organization, the immediate past President of the Organization, and the PTO Liaison. The PTO Liaison is a faculty/staff member/representative appointed by the Principal. The Principal will serve as an ex-officio member of the Board. The officers of the Organization shall consist of a President, a Vice President, a Treasurer, and a Secretary. Each Board member or representative shall be voting members of Logan PTO. Ex-officio members and committee members present will have full voting authority, providing they are members of the Organization. Each voting member of the Board shall be entitled to one vote. A slate of officers will be presented to the general PTO membership by written communication at least thirty days prior to election. Nominations may also be taken from the floor at the election.
Section 3.4 REGULAR MEETINGS: Regular meetings of the Executive Board shall be held at Logan Elementary School or other location(s) proposed at the beginning of each school year and approved by affirmative vote of a majority of the Executive Board. Such meetings will be held monthly at least seven months of every fiscal year.
Section 3.5 SPECIAL MEETINGS: Special meetings of the Executive Board shall be held whenever called by the President or any two of the Board members. Notice of any such meeting shall be given to each Board member at least one (1) business day before the day on which the meeting is to be held.
Section 3.6 COMMITTEES: The Executive Board may create one or more committees and appoint members of the Executive Board or general membership to serve on them. Each committee must have two or more members to exercise the authority that may be conferred upon such a committee by the Executive Board.
Officers: Powers and Duties
Section 4.1 OFFICERS: The officers of the Organization shall be a President, Vice President, Treasurer, and Secretary. Two or more offices may be held by the same person, except that one person may not at the same time hold the offices of President and Treasurer.
Section 4.2 TERMS OF OFFICE, VACANCIES: Officers are elected for one year terms, to coincide with the fiscal year of the Organization. If any vacancy occurs in any office, the Executive Board may appoint a successor to fill such vacancy for the remainder of the term.
Section 4.3 REMOVAL OF OFFICERS: Any officer may be removed at any time, with just cause, by affirmative vote of a majority of the Executive Board, at any meeting of the Executive Board.
Section 4.4 PRESIDENT: The President shall preside at all meetings of the Executive Board. Subject to direction of the Executive Board, the President shall have general supervision of the affairs of the Organization; sign or countersign all contracts or other instruments on behalf of the Organization, unless other persons are also so authorized by the Executive Board; make reports to the Executive Board and perform such other duties as are incident to the office of President. The President shall be an ex-officio member of all committees. The President may delegate such of the President’s duties as he or she may see fit to any other officer, employee, or agent of the Organization.
Section 4.5: VICE PRESIDENT: The Vice President shall serve as an aide to the President, and shall act as President if the President is unable to act for any reason. The Vice President shall keep a record of the membership and will co-sign all checks with the Treasurer.
Section 4.6: SECRETARY: The Secretary shall keep an accurate record of all general meetings of the Organization and the Executive Board.The secretary shall also conduct the correspondence of the Organization and the Executive Board and shall act as official reader of communications at meetings.
Section 4.7: TREASURER: The Treasurer shall be the custodian of the funds of the Organization, shall keep an accurate record of receipts and expenditures, and shall pay out funds as authorized by the Executive Board. The treasurer will sign all checks. The Treasurer shall present a statement of account at every meeting of the Executive Board, at other times as requested by the Executive Board, and shall make a full report to the general membership at the final meeting of each fiscal year. The Treasurer’s accounts shall be examined by the President, Vice President, Secretary, and Logan Elementary School Principal at the final Executive Board meeting of each fiscal year. The Treasurer shall oversee the Organization’s adherence to the following accounting safeguards:
Only checks shall be used for accounts. No cash withdrawals, debit, or credit cards purchases shall be allowed.
An invoice or receipt must be submitted prior to any check being written. Any new expenses that have not been previously funded shall be approved by a majority of affirmative over negative votes – in person or electronically.
Following any fundraising event, at least two members must sit down together, total revenue, and sign off on total.
Lockbox key in office shall be restricted to designated persons as voted on by the Executive Board at the beginning of each school year or by majority vote – in person or electronically.
Section 4.7: RESIGNATIONS: Any officer may resign at any time by delivering written notice of such resignation to the Executive Board. Such resignation shall take effect at the time specified therein, and the acceptance of such resignation shall not be necessary to make it effective.
Section 5.1 STANDARD GRANT: Any current member of Logan PTO may apply for a standard outside grant, in which funds are issued before costs are incurred, only after approval through an affirmative vote of a majority of the Executive Board.
Section 5.2 REIMBURSEMENT GRANT: Any current member of Logan PTO may apply for an outside reimbursement grant, in which Logan PTO is expected to cover all costs incurred before funds are issued, only after approval through an affirmative vote of a majority of voting PTO membership.
Section 5.3 ISSUING OF FUNDS: Any request to PTO for funding, whether for a grant or other financial need, must be submitted at least 10 days before the date payment is required.
Robert’s Rules of Order, Revised, shall be the parliamentary authority at the meetings of the Organization.
These bylaws may be amended at any general meeting of Logan PTO by a majority vote of those present; providing however, that notice of the proposed amendments shall have been given twenty days prior to the meeting in which the amendment(s) shall be proposed. A revised set of bylaws may be adopted as a substitute for these bylaws only by a majority vote at the general meeting. The procedure for action on the amendment(s) described herein shall be applicable.